Privacy Policy

Privacy Policy

This Privacy Policy informs you about the processing of your personal data when you visit our website and use our services. We are committed to protecting your privacy and ensuring that your personal data is handled securely and responsibly in accordance with the General Data Protection Regulation (GDPR) and other applicable laws.

1. Data Controller and Contact Information

Mindful Dialogue – Network for Attention and Kin-Making
Centre for Dialogue at Campus Riedberg
Zur Kalbacher Höhe 56
60438 Frankfurt am Main, Germany
E-mail: info@mindful-dialogue.org

If you have any questions or concerns regarding this Privacy Policy or our data processing practices, please contact us at the address or e-mail above.

2. Data Collection and Processing

We collect and process your personal data exclusively for event registration and management purposes. This includes:

  • Name *
  • Pronouns
  • Email *
  • Presentation Submission (Yes/No)
  • Attendance Details: Attendance Type *, Additional Adult Family Members, Additional Child Family Members, Book Extra Day
  • Accommodation & Meals: Need Accommodation, Meal Preference *, Dietary Restrictions or Allergies
  • Donation: Select a donation amount or choose a custom amount (including 0)

Fields marked with an asterisk (*) are mandatory for registration. We use this data to:

  • Confirm your registration
  • Manage and organize event participation
  • Communicate with you about the event

After the event has concluded, all registration data is permanently deleted from our active systems four weeks after the event. Please note that in our backup systems, the data may be recoverable for up to two months, after which it is overwritten.

3. Legal Basis for Data Processing

Your data is processed based on your explicit consent (Article 6(1)(a) GDPR) when you submit the registration form. Without this consent, we cannot process your registration. You have the right to withdraw your consent at any time with future effect.

4. Use of Google Maps

Our website uses Google Maps to display our location. Please note that Google Maps is only loaded after you have explicitly accepted its use. Until you give your consent, the map will not be displayed, ensuring that no data is transferred to Google before your acceptance.

5. Third-Party Hosting and Services

Our website is hosted by ALL-INKL.COM – Neue Medien Münnich, Hauptstraße 68, D-02742 Friedersdorf, Germany (Telefon: +49 35872 353-10, E-Mail: info@all-inkl.com). We run our site on WordPress. These third-party service providers may have access to certain data only as necessary to provide their services. We have concluded appropriate Data Processing Agreements (DPAs) with these providers to ensure they comply with the GDPR and protect your data appropriately.

If we use an external E-mail provider or mailing service for communication, this provider also processes personal data on our behalf under a DPA, in compliance with the GDPR.

6. Data Retention

We store your registration data only for as long as necessary to manage the event and any related follow-up communications. Specifically, we delete your data from our active systems four weeks after the event. As noted above, data in backup systems may remain recoverable for up to two months before it is automatically overwritten.

7. Cookies

Our website, built on WordPress, utilizes cookies for essential functionality. In particular, Google Maps requires the use of cookies. These Google cookies are not activated until you explicitly accept them. No other cookies are used on our site unless absolutely necessary for technical operation.

8. Your Rights

You have the following rights under the GDPR and other applicable data protection laws:

  • Access (Art. 15 GDPR): You have the right to obtain information about whether and which personal data we process about you.
  • Rectification (Art. 16 GDPR): You can request correction of any inaccurate or incomplete data.
  • Erasure (Art. 17 GDPR): You can request deletion of your data if legal requirements are met.
  • Restriction of Processing (Art. 18 GDPR): You have the right to restrict processing of your data under certain conditions.
  • Objection (Art. 21 GDPR): You can object to the processing of your data if it is based on our legitimate interest, or if you wish to withdraw previously given consent.
  • Data Portability (Art. 20 GDPR): You have the right to receive the personal data you provided to us in a structured, commonly used and machine-readable format, and to transmit that data to another controller without hindrance.
  • Withdraw Consent (Art. 7(3) GDPR): You can withdraw your consent at any time with future effect.
  • Lodge a Complaint (Art. 77 GDPR): If you believe that our data processing does not comply with legal requirements, you may lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence or place of work.

Competent Supervisory Authority for Data Protection in Hesse (Germany):
Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
Gustav-Stresemann-Ring 1
65189 Wiesbaden, Germany
Telefon: +49 611 1408-0
E-Mail: poststelle@datenschutz.hessen.de

9. No Automated Decision-Making

We do not use automated decision-making or profiling processes in connection with your personal data.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on our website with the new effective date. We encourage you to review this page periodically for any changes.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at:

Mindful Dialogue – Network for Attention and Kin-Making
Centre for Dialogue at Campus Riedberg
Zur Kalbacher Höhe 56
60438 Frankfurt am Main, Germany
E-mail: info@mindful-dialogue.org